Barbara is showing John some computer functions.

芭芭拉正在教約翰一些電腦的基本功能。

B: You're going to be doing a lot of editing of long documents. I assume you can cut, copy, and paste text easily?

你將要編輯許多長篇幅的文件，我想「剪下」、「複製」跟「貼上」對你來說應該不難吧？

J: Yes, of course. I'm used to inserting pictures in documents, creating tables, all of that.

當然不難。我很習慣在文件中插入圖片，做表格之類的。

B: Great. And have you ever used styles? Styles let you apply the same formatting—like fonts, numbering, and other things—to different areas of your document, so the document is consistent.

太棒了，那你用過「樣式」嗎？「樣式」可以讓你在文件不同的部分使用同種格式—像是字型、編號與其他東西等等，可以保持文件一致。

J: No, I haven't.

我沒用過耶。

B: They're pretty simple. The styles menu allows you to choose styles and apply them to text. You can change styles with the "modify styles" option. It's pretty easy to figure out.

這還滿簡單的。你可以從樣式選單選擇，並套用到文字中。利用「修改樣式」的選項來更改樣式，這不難理解。

J: OK.

好。

B: We also often use the "track changes" function when we edit documents. Go to the "Tools" menu and choose "track changes." Now choose “"ecord changes." Now, if I cut something or type something new or make any other changes in this document, it's recorded so you can see it.

我們編輯文件時也常會用到「追蹤修訂」的功能。到「工具」選單中選擇「追蹤修訂」，再選「記錄修訂」。要是我剪下、打上新文字或者做修改，都會記錄在文件中，你就能看到了。

J: I see! But how do I get the changes to stay?

我懂了！那要如何保留變更呢？

B: You go back to “track changes” and select "accept or reject." Then you can go through the whole document and incorporate the changes or not.

回到「追蹤修訂」，選擇「接受變更」或「拒絕變更」，便能選擇套用或拒絕整份文件的修改了。

J: That seems very easy.

好像很簡單。

B: Oh, it is. You'll find it really handy. Then, with the changed document, use the "save as" function and save it under the name "document version A," rather than using the "save" function to save over your original.

是很簡單。你會發現這很方便的。再來用「另存新檔」功能將修改過的文件另存，檔名存成「文件版本 A」，而不是用「儲存檔案」的功能存下原檔。

J: And then you can keep track of the different versions of the document, right?

這樣一來就能追蹤所有不同版本的文件了，對吧？

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※本文節錄自《辦公室英語會話必勝課：職場溝通即戰力（20K+寂天雲隨身聽APP）》

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